Updated 11 April 2026
Wrike Free Plan 2026: Limits, Features, and When You Will Need to Upgrade
Free for up to 5 users, 200 active tasks, and 2 GB storage. Includes Gantt charts. No time limit.
Complete Feature Breakdown
What Is Included
- ✓Up to 5 users
- ✓200 active tasks
- ✓2 GB total storage
- ✓Gantt chart view
- ✓Board view (Kanban)
- ✓Table view
- ✓Shared task creation
- ✓File sharing and attachments
- ✓Real-time activity stream
- ✓Basic integrations (Google Drive, Dropbox)
- ✓Mobile app access (iOS, Android)
- ✓AI Essentials (content creation, comment summary)
- ✓Two-factor authentication
What Is Not Included
- ✗Custom fields (Business+)
- ✗Request forms (Business+)
- ✗Calendars (Business+)
- ✗Wrike Proof (Business+)
- ✗Automations (Business+)
- ✗Advanced dashboards (Business+)
- ✗Time tracking (Team+)
- ✗Unlimited tasks (Team+)
- ✗Branded workspace (Business+)
- ✗Resource management (Pinnacle+)
- ✗SSO / SAML (Pinnacle+)
- ✗AI Elite features (Business+)
The 200 Active Task Limit
How quickly different team types typically hit the 200-task ceiling, based on average task creation rates.
| Team Type | Tasks/Week | Time to Limit | Verdict |
|---|---|---|---|
| Solo freelancer | 5-10 | 4-8 months | Viable |
| 3-person startup | 15-30 | 6-12 weeks | Tight |
| 5-person agency | 30-50 | 3-6 weeks | Too fast |
| 5-person dev team | 20-40 | 4-8 weeks | Too fast |
Estimates assume tasks remain active until manually completed. Regularly completing tasks extends the timeline significantly.
Free Plan vs Free Trial
Free Plan
- Permanent, no expiry date
- Up to 5 users, 200 active tasks
- Core PM features + Gantt charts
- Sign up at any time
- Stays free as long as you use it
Business Free Trial
- 14 days only, then reverts to Free
- Full Business plan features unlocked
- Custom fields, request forms, automations
- No credit card required to start
- Can run alongside the Free plan
Both can be used together. Start with the Free plan, activate the 14-day Business trial when you are ready to test premium features, and decide whether to upgrade before the trial expires.
How Wrike Free Compares to Other Free Plans
| Feature | Wrike | Asana | Monday | ClickUp | Trello |
|---|---|---|---|---|---|
| Users | 5 | 10 | 2 | Unlimited | Unlimited |
| Tasks/Items | 200 | Unlimited | 1,000 | Unlimited | Unlimited |
| Storage | 2 GB | 100 MB/file | 500 MB | 100 MB | Unlimited |
| Gantt Charts | ✓ | ✗ | ✗ | ✓ | ✗ |
| Board View | ✓ | ✓ | ✓ | ✓ | ✓ |
| Custom Fields | ✗ | ✗ | ✗ | ✓ | ✗ |
| AI Features | ✓ | ✗ | ✗ | ✗ | ✗ |
Best for most users: ClickUp Free offers unlimited users and tasks, making it the most generous free plan overall. The 100 MB storage cap is the main limitation.
Best for visual timelines: Wrike Free is one of only two tools (along with ClickUp) that includes Gantt charts on the free tier. If you need project timelines without paying, Wrike or ClickUp are your options.
Best for small teams: Asana Free supports 10 users with unlimited tasks, making it the best option for teams of 6 to 10 people who do not need Gantt charts.
7 Strategies to Maximize Free Usage
1.Complete tasks weekly
Set a weekly ritual to mark finished tasks as complete. Completed tasks do not count toward your 200 limit. Even a 15-minute Friday review keeps your count manageable.
2.Use subtasks instead of separate tasks
Break large tasks into subtasks rather than independent tasks. Subtasks provide the same tracking capability but keep your active task count lower.
3.Use labels and tags instead of custom fields
Since custom fields require Business, use task tags and descriptions to track metadata like priority, budget, or category. It is less structured but works for small teams.
4.Archive completed projects
Move entire project folders to a "Done" state once they are finished. This removes all their tasks from your active count in one action.
5.Use the description field for checklists
Instead of creating a task for each small action item, put checklists in a parent task's description. This is especially useful for recurring processes.
6.Limit task duplication
Avoid creating duplicate tasks across projects. Use task references (links) in descriptions instead of copying the same task into multiple places.
7.Monitor your task count
Check your active task count regularly from the workspace settings. If you are approaching 180, prioritize completing or closing outdated tasks before you hit the wall.
When to Upgrade
6th
User Joins
The 5-user cap is a hard limit. Your sixth team member needs Team ($10/user) or higher. There is no way to add a sixth user on Free.
200
Task Ceiling
If your team regularly hits the 200-task cap even after completing tasks weekly, it is time for Team or Business. Both offer unlimited tasks.
CF
Custom Fields Needed
Custom fields are the single most requested feature by Free users. They require the Business plan ($25/user). If you need to track priority, budget, or effort on tasks, Free will not work.